Eight staff manuscript paper1/22/2024 ![]() ![]() ( 6)Īrtificial collections are fundamentally different both from records and from personal papers. Archivists respect and seek to maintain the established relationships between individual items in groups of records and in personal papers. ( 5) In particular, today's archivists recognize that both records and personal papers are bodies of interrelated materials that have been brought together because of their function or use. In the twentieth century, the physical qualities of records and personal papers have become more alike, however, and archivists increasingly have emphasized the similarities between these materials rather than their differences. Traditionally, records and personal papers have been considered distinct entities, each with clearly definable characteristics. Diaries, news clippings, personal financial records, photographs, correspondence received, and copies of letters written and sent by the individual or family are among the materials typically found in personal papers. ![]() ![]() In contrast to records, personal papers are created or received and maintained by an individual or family in the process of living. An organization's records typically might include copies of letters, memoranda, accounts, reports, photographs, and other materials produced by the organization as well as incoming letters, reports received, memoranda from other offices, and other documents maintained in the organization's files. ( 4) Records are documents in any form that are made or received and maintained by an organization, whether government agency, church, business, university, or other institution. Documentary materials can be characterized as "records," "personal papers," or "artificial collections" on the basis of who created and maintained the documents and for what purpose. The most frequently used archival terms are those that describe documentary materials and archival institutions. At present, no single glossary of archival terms can be considered definitive. Teachers of archives administration and authors of basic archival texts, consequently, have developed their own glossaries that revise, update, or expand the 1974 work. Since publication of the SAA glossary, however, many archivists have concluded that some of its definitions require revision and that additional terms should be included. ( 2) Definitions in the SAA glossary have been widely accepted as the basis for discussion of archival terminology in North America and have been the starting point for subsequent efforts to define American archival terms. The Society of American Archivists published its own glossary of archival terms in 1974 after several years of debate, drafting, and review. ( 1) This dictionary in 6 languages, the work of a committee of the International Council on Archives, provides a basis for international comparison of archival terms. In 1964, an international lexicon of archival terminology was published. ![]() Since World War II, archivists worldwide have devoted considerable attention to the definition of these words. Bellardo and Lynn Lady Bellardo, was published in 1992 and may be purchased from the Society of American Archivists.Īrchival terminology is a flexible group of common words that have acquired specialized meanings for archivists. The updated and more comprehensive A Glossary for Archivists, Manuscript Curators, and Records Managers, compiled by Lewis J. These definitions are not legally binding and do not represent NARA policy. The following glossary, developed by the then National Archives and Records Service in 1984 for A Modern Archives Reader: Basic Readings on Archival Theory and Practice, is provided on this website as an aid to persons unfamiliar with common archival terms. ![]()
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